Clocking in machines have been utilised by businesses of all shapes and sizes for over a hundred years and today they are being used by more businesses than ever before. However, for the business that has a strictly managed and organised payroll department, with processes unchanged for decades, the prospect of introducing such a system may seem at best unnecessary and at worst, chaos creating.
Here we explain why such a view point could not only be wrong, but could actually be an expensive business misjudgement.
How software is super charging clocking in capabilities
Where once clocking in machines consisted of a manually readable card filled with holes, today systems are becomingly increasingly advanced. A perfect example of just how streamlined a process this can now be is found in the form of clocking in time and attendance software (such as Kelio or Sirrom software), which is being widely regarded as the now essential Payroll assistant.
In brief, such software empowers the Payroll department by:
– Recording any lateness and early departures,
– Provision of a web portal for the clocking in of remote staff,
– Supporting flexi time contracts with ease and automation,
– Providing complete Sage integration and support,
– Featuring an Excel export function (allowing for custom analysis).
It’s then clear form this list that clocking in systems can be so much more than a day to day management tool; and the Payroll department transformations don’t stop there either. As we’ll explain in the next section, the ways in which HR and Payroll communicate are becoming more streamlined than ever before.
Absence management… but not as you know it
Employee absences can be a significant ongoing cost to any business, not only do management then need to spend time in the reorganising of roles, but there is also administrative costs to consider in as far as the recording of the absence and the official correspondence with the employee, should such an absence be prolonged and unauthorised.
Clocking in machines manage this right from the very moment an employee is late; it can alert certain staff or management members via email, and can even be integrated with HR systems, allowing for the provision of vital alerts, such as return to work interviews, which serve as an essential staff management process.
This all assists to streamline efforts between Payroll and HR, removing much of the potential pitfalls of manual communication (such as human error resulting in over or under payments, or time consuming email messages to update Payroll on employee payments).
Absence Planning – Saving valuable business margins
Beyond the interactions between HR and Payroll, there is another significant cost that clocking in machines can conquer, found in the form of being able to adequately plan for absences. As well as producing tangible savings, it specifically helps companies avoid:
– Decreased productivity
– Hiring expensive replacement workers
– Administering the HR department
Clocking in machines and the systems that can extend their capabilities are truly transforming Payroll departments; however, this blog covers but a limited range of the benefits of such a system. In actuality clocking in machines can additionally transform many other business departments (such as administration, finance and accounting), seeing company’s streamline activities and making savings throughout.