Streamline your HR processes by digitizing and centralising all employee data with our HR System
An HR System is a crucial component of a Human Resources management software solution, enabling you to centralise all data and documents related to your employees. This system streamlines the management of employee information, making it easier to access, update, and secure vital data.
Digital employee files are created in the HRIS (Human Resources Information System) for each employee. This module, often referred to as “HR Core” or “employee file,” houses all employee-related information in a structured and organised manner. The types of data stored include:
- Personal Data: This encompasses essential details such as address, emergency contact number, family situation, and other personal information necessary for HR management.
- Professional Data: This includes contact information, job title, department, skills, work-related tools and equipment, and other professional details that help in managing the employee’s role within the organisation.
- Employee History: This section records remuneration, bonuses, medical appointments, vaccinations, certifications, and other historical data that provide a comprehensive view of the employee’s journey within the company.
- Career Data: This includes appraisal history, training courses, and other career development information crucial for performance management and career progression.
- Contracts and HR Documents: This section stores all contracts, agreements, and other HR-related documents essential for legal and administrative purposes.
One of the key benefits of an HR System is the security and accessibility of employee data. The system ensures that all data is secure and accessible only to authorised staff members, with access rights managed within the system. This helps in maintaining confidentiality and compliance with data protection regulations.
With an HR System, you can update information in a centralised location, speeding up the process and reducing the risk of errors. The system also provides alerts to keep you informed of any modifications made to employee files, ensuring that you are always up-to-date with the latest information. This not only enhances efficiency but also improves the overall management of human resources within the organisation.
In summary, an HR System is an indispensable tool for modern HR management, offering a centralised, secure, and efficient way to manage employee data and documents. By leveraging this system, organisations can streamline their HR processes, improve data accuracy, and ensure compliance with regulatory requirements.
